Project Coordinator- Learnerships in Eastern Cape 2024
Project Coordinator- Learnerships: Eastern Cape
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Job ID #: 108048 |
Job Vacancy Type: Permanent |
Employment Equity: Yes |
Province: Eastern Cape |
Minimum Salary (ZAR): 0 |
Region: Sunshine Coast |
Maximum Salary (ZAR): 0 |
Number of Positions: 1 |
Per: Year |
Company Industry: Education, Training & Academic |
Minimum Experience Required: 3 – 5 Years |
Minimum Education Required: Grade 12 / Matric |
Qualification Required: Grade 12 Post Matric qualification is an advantage |
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Job Title: Project Co-ordinator
Reporting lines: Operations Manager
OFO Number: 441903 |
Department: Management
Position type: Full time position
Number of Positions: 1 |
Location of Posting: Eastern Cape |
Job Purpose: The project co-ordinator is responsible for all project scoping, planning, and execution in line with agreed Service Level Agreements with clients. All activities are delivered utilising a strong project management methodology to ensure that the required deliverables are achieved within the agreed periods and in line with the Standard Operating Procedures of the business. |
Responsibilities |
Knowledge, Skills and Experience |
Project Co-ordination of training programmes:
Project Scoping:
- Ensuring that you have met with the sales team and understand the required deliverables and time-frames of the agreed project
- Develop the project plan accordingly and get sign-off from the relevant GMs or other Client Spokesperson
Project Initiation
- Ensuring that learnership agreements are compliant with SETA requirements
- Prepare all documentation in accordance with SOP requirements and reporting to the QA
- Ensuring that learners are loaded on LMS as well the relevant SETA database
- Ensuring that learnership start-up requirements are adhered to in terms of checklist
- Confirm facilitators in accordance with project plan
- Confirm venues and/or refreshments in accordance with project plan
- Ensure that the material is ordered in accordance with the project plan and delivered to the appropriate venue
- Create a project dashboard per project
Project Monitoring
- Ensuring that learners attend all classes
- Update the LMS system with attendance and progress on POE submissions
- Ensure that coach reports and learner evaluations are received per workshop
- Prepare and provide client reporting on progress of the programme, as per SLA
- Highlight areas of risk to managers to discuss with client
- Ensure facilitator invoices are received and checked in accordance with the facilitator contract and project plan
- Ensure that coach reports are received
- Update project dashboard on a continuous basis
Project Close-out
- Schedule interval moderation and prepare files for internal moderation
- Action feedback on internal moderation
- Ensure adherence to SOP requirements
- Uploading learner results/credits onto LMS and Seta database
- Apply for PMI Certificates.
- Schedule external moderation
- Prepare files for external moderation and external verifier where applicable.
- Action feedback from external moderation
Close-off SOP
- Follow-up with Seta for Seta Certificates
- Complete all updates on Project Dashboard
- Stakeholder management: Liaison with DM, client, learners, Lead Facilitator, assessors and internal moderators
- Quality Management ensuring all processes managed in line with our internal SOP process.
- Provide information with regards to the billing (supporting documentation or invoice purposes
Stakeholder Management:
- Stakeholder management: Liaison with GM, client, learners, Lead Facilitator, assessors and internal moderators
- Quality Management ensuring all processes managed in line with our internal SOP process.
- Provide information with regards to the billing (supporting documentation or invoice purposes
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